Enterprise Recruitment
Operations, Modernized.
QubitHire acts as the operating system for your hiring teams. Combine intelligent automation with strict human oversight to reduce time-to-hire without sacrificing quality or compliance.
The Complexity of Modern Hiring
Recruitment teams today are overwhelmed by volume and fragmented tools.
Resume overload, manual screening, and disjointed communication channels lead to candidate drop-offs and increased operational risk. Traditional ATS platforms focus on tracking, not solving.
- Disconnected candidate data across systems
- Manual, error-prone screening processes
- Lack of process auditability and compliance
- Inconsistent candidate experience at scale
Operational Bottlenecks
Teams spend 60% of their time on logistics rather than evaluating talent.
Unstructured Data
Critical insights are lost in PDF resumes and email threads.
A System of Record for Talent
Structured workflows designed for clarity, consistency, and compliance.
Job Distribution
Publish job descriptions instantly across multiple channels. Share via direct links, post to LinkedIn with OAuth, distribute to social media, and push to your website via webhooks for maximum reach.
- Shareable JD links with tracking
- One-click LinkedIn posting (OAuth)
- Social media integrations
- Webhook-based website publishing
Screening & Ranking
Instantly analyze job descriptions and resumes to extract qualifications and experience. Smart matching compares every candidate against your criteria, providing a ranked list so you focus only on top talent.
- Automated filtering by skills
- AI-powered relevance scoring
- Holistic evaluation beyond keywords
Automated Communication
Generate personalized emails for every stage automatically. Trigger-based messaging ensures no candidate is left waiting, with instant updates when application status changes.
- Context-aware email generation
- Automatic status update notifications
- Document attachment handling
Intelligent Scheduling
Scan internal calendars to find overlapping free slots for all interviewers. Send candidates a curated list of times for instant self-service booking. Handle rescheduling and reminders automatically.
- Panel-first calendar coordination
- Candidate self-booking portal
- Automatic conflict management
Interview Assistance
Generate custom briefing documents for panelists highlighting candidate strengths. Aggregate scores and notes into unified AI reports with clear recommendations. Draft professional feedback emails automatically.
- Interviewer preparation briefs
- Automated feedback aggregation
- Decision recommendations
Document Management
Send automated requests for required documents. Instantly validate file types and detect issues. Cross-check against resumes for discrepancies. Compile verified packages for background verification partners.
- Smart document validation
- Discrepancy detection
- BGV vendor readiness
Offer & Onboarding
Generate compliant offer letters with approved compensation. Track engagement and send smart follow-ups. Trigger alerts to Admin, IT, and Payroll upon acceptance with role-specific task lists.
- Instant offer letter creation
- Intent recognition from replies
- Zero-touch team coordination
And more...
We are constantly adding new features to make your hiring process easier and more efficient. Stay tuned for more updates!
Enterprise-Grade Integrations
Connect calendars, conferencing, and mail providers via OAuth. Manage identities and teams with SCIM for centralized governance.
Calendars & Scheduling
Two-way sync for availability, holds, and interview updates.
Video Conferencing
Auto-generate meeting links and inject details into invites.
Email & Notifications
Send branded updates from your corporate domains with OAuth-secured mailboxes.
GmailIdentity & Governance
SCIM provisioning for users and teams, plus SSO/OAuth for secure access.
Three Specialized Portals
Role-specific interfaces for Organizations, Interviewers, and Candidates—each optimized for distinct workflows and permissions.
Organization Portal
Centralized command center for HR teams and administrators with role-based access control.
- Job description creation & multi-channel distribution
- LinkedIn, social media & webhook publishing
- Employee, department & team configuration
- Calendar, email & video integrations
- Multi-location & billing administration
- Panel composition & slot orchestration
- Permission-driven workflow control
Interviewer Portal
Dedicated workspace for internal employees and external interviewers invited by hiring managers.
- Onboarding with resume upload or form fill
- Hiring manager approval workflow
- Custom availability rule configuration
- Booking calendar & interview schedules
- Structured feedback submission
- Slot cancellation & reschedule requests
Candidate Portal
Transparent, self-service hub where candidates track progress and manage interview logistics.
- Application tracking across all JDs
- Real-time status updates & progress milestones
- Self-service interview slot selection
- Document upload & verification
- Direct messaging with organization (if enabled)
- Interview prep materials & instructions
Transparent Communication
Candidates receive timely updates at every stage, reducing anxiety and improving engagement.
Self-Service Scheduling
Empower candidates to book interviews at their convenience without email ping-pong.
Professional Closure
Every candidate receives respectful communication, preserving your employer brand.
Candidate Experience Matters
Your hiring process is a candidate's first experience with your organization. QubitHire ensures every interaction is professional, timely, and respectful.
Automated doesn't mean impersonal. Our system maintains the human touch while removing friction from the process.
Built for Enterprise Control
QubitHire is architected for security and compliance from day one. We provide the governance tools necessary for large-scale organizations.
Comprehensive Audit Trails
Every action is logged. Track who viewed a profile, who updated a status, and when decisions were made.
Role-Based Access Control
Granular permissions ensure team members only access the data relevant to their role.
System Audit Log
Join the Early Access Program
We are currently onboarding a select group of enterprise partners to shape the future of QubitHire. Secure your spot to influence the roadmap and modernize your hiring infrastructure.
Limited spots available for the beta cohort.
Priority Access
First access to new features and capabilities
Influence Roadmap
Shape the product with direct feedback channels
Dedicated Support
Guided onboarding and technical assistance